Kenora Association For Community Living

KACL Computer Policy and Operational Guidelines

July 14 2005

KACL Computer Operational Guidelines. 1 Background. 1
Printers. 1
Software. 1
Computer Inventory. 1
KACL Computer Protocols and Procedures. 1
Staff Purchase Plan. 1
File names

Background

The first computer for the Association was purchased in Approximately 1985-6 for the purposes of assisting the Executive Director in preparing budgets and for tracking expenses of the Association,a service previously provide by the accounting firm of Dunwoody and Co. At the time the Association employed 6 full time secretaries and a Business Manager and employed approximate 50 staff. Subsequently computers were purchased for each of the programs and still subsequently for most staff at the consultant level and above.Today it employs approximate 125 employees with a receptionist, 3 confidential secretaries and a Director of Finance and Administration. Computers are now extensively used in consumer training programs and in designing augmentative communication systems.

Printers

Printer ribbons for cheaper computers are incredibly expensive. Hence printers will not be replaced once they break down. Each building has a laser printer on network for printing needs.

Software

Need to set list of software that should be on every computer

By Software or by Position Software: System, Virus protection, Word etc

Computer Inventory Present Situation January 1 2003

Program Computers
Central Admin 6
Children Services 12(includes one laptop)
Residential 6
Vocational 10
CMHSS&SS7 (includes 1 laptop)
Total 41

KACL Computer Protocols and Procedures

Every computer attached to the KACL Intranet shall have a folder called Shared that will grant full access (Without password). This folder should not contain files that you do not want to share with all other KACL staff.

Backup

Back ups of all valuable computer files should be made on at least a monthly basis. Backups can be made to CD Read write disks provided that the computer operator know where there is another computer in the Association from which it must be recovered? It may be stored on a Record only CD or it may be stored in another computer within the association but in another building. The practice of storing on alternate CD is desirable in the case of Read write CD and a CD should be used at least once a year.

Prohibited Software

1.Operating systems

Other than Window updates which can be downloaded from Microsoft no operating system should be installed on a KACL computert without permission from Executive Director.

2. Share programs

The following computer software has a potential to cause the association to exceed its upload limits with Norcomcable. Hence the following software is prohibited without the written consent of the Executive Director:

Morpheus, Winmx, Gnnutela, grokster, autogalaxay, Kazaa Media Desktop or other Napster substitutes

HTML and XHTML

File Names

All future file names should be small letters, without spaces and if HTML files should bear extention html

To Come: Staff Computer Advisory Committee.

Purchasing.