Kenora Association for Community Living

 

 

 

 

 

 

501 Eighth Ave. S.

Kenora, Ontario

P9N 3Z9

 

807-467-5225                             Fax 807-467-5247

 

Email:   central@kacl.ca

 

 

March 1, 2004

 

Dear Kidszone Participant

 

 Re: Kenora Association for Community Living (KACL)’s Commitment to Privacy to KID’S ZONE Children and their families

 

KACL has a long history of respecting the rights of their Kid’s Zone children and their families/guardians. As an operator of a Day Nursery, KACL is committed to the development of policies, procedures and service offerings that maintain these rights.

 

KACL is doing even more to protect your privacy and your right to control the collection, use and disclosure of your personal information.

 

KACL’s Board of Directors has adopted the Kid’s Zone Code for the Protection of Personal Information, related Policies and Procedures, and appointed a Privacy Officer. You are entitled to review the Code at any time, access your personal information, or contact the Privacy Officer about a privacy issue or concern. Through these actions, what has been our accepted practice becomes our documented commitment to you, the member.

 

Your Personal Information

 

We hold personal information about children attending Kid’s Zone. This information can include your child’s name, address, birth date, Mother’s Name, Home and Work Address and telephone numbers, Name of persons to whom child may be released, Child’s Family Physician, Child’s Ontario Health Card, health related information, and information required under the authority of the Ontario Health Promotion and Protection Act, The Day Nurseries Act which is collected for the purposes of maintaining an immunization record.

 

We obtain this information from you directly, and from the service arrangements you have made with or through us.

 

We only collect what we absolutely need

With your consent, we only collect personal information from you for the following purposes:

  • To help us respond to your child’s or children’s needs in the best possible way and to maintain the highest standards of day care services.
  • To protect your children during attendance at our daycare and to ensure that your children is released only to an authorized person
  • To meet legal and regulatory requirements.

 

Got a question? Ask our Privacy Officer

The Privacy Officer is your point of contact if you wish to raise any concerns regarding the use of your personal information.

The Privacy Officer is responsible for monitoring information collection and data security, and ensures that other staff receives appropriate training on privacy issues and their responsibilities under the Code. The Privacy Officer also handles personal information access requests under the Code.

 

Ultimate responsibility for our compliance with the Code, rests, however, with the Association’s Board of Directors.

 

Here is a summary of the 10 Principles of the KACL’s Code for the Protection of Personal Information. contact us.

 

  1. Accountability We have designated a Privacy Officer who is accountable for our compliance with the principles of the Code.
  2. Identifying Purposes Before or at the time we ask you for personal information, we will identify the purposes for which it will be used or disclosed.
  3. Consent We require your knowledge and consent for the collection, use, or disclosure of personal information.
  4. Limiting Collection The collection of personal information is limited to only the purposes we’ve identified to you.
  5. Limiting Use, Disclosure, and Retention We will only use or disclose your personal information with your consent (or as required by law). And we will only retain your information as long as necessary to fulfill identified purposes.
  6. Accuracy We will keep your information accurate, complete, and up-to-date.
  7. Safeguards We will protect your personal information with appropriate security safeguards.
  8. Openness We will make specific, understandable information readily available to you about our personal information policies and practices.
  9. Individual Access When you request it, we will give you access to the existence, use, and disclosure of your information. You are entitled to question its accuracy and completeness, and its uses.
  10. Challenging Compliance You are entitled to question the Privacy Officer about our compliance with any of these principles.

 

A complete copy may be found at the following website:privacyprincplies.htm

We need your consent. Here’s how you can provide it

You can provide us with your consent in a variety of ways (depending upon the sensitivity of the information) – in writing, electronically, or verbally in some instances. Preferably, we will obtain your consent in writing when you enroll your child in our daycare.

 

The attached consent forms provide you with an opportunity to affirm your consent in writing or to limit the uses and disclosures of your personal information should you choose to do so. You can mail, fax or personally return the attached form.

 

If, for whatever reason, you do not provide us with your written consent or limit or withdraw your consent, we will assume that we have your implied consent for the continuing use of your personal information for purposes described within this handout.

 

You can limit or withdraw your consent at any time, subject to legal or contractual obligations. For example, KACL is required by law to provide a certain health information to the local Northwestern Health Unit office.

 

For information, questions or concerns on KACL privacy issues, write to:

 

Privacy Officer

Kenora Association for Community Living

501 Eighth Avenue South

Kenora, Ontario P9N 3Z9

 

Tel: 807-467-5225 Fax: 807-467-5247

Email:  admin@kacl.ca Website: www.kacl.ca

 

KACL will contact those members that wish to withdraw consent to explain the implications of this decision.

You may return the above Limiting of Consent form at any time. In the event you do not limit or withdraw your consent, we reserve the right to imply your consent for the purposes specified within this accompanying brochure, until such time as you either provide further written consent or limit or withdraw your consent.

Sincerely

,

 

Dave Lillico, President, Kenora Association for Community Living

 

Please complete Name, Signature and Date Section below.

 

Personal Information Consent Form

 

 I hereby authorize the Kenora Association for Community Living to collect, use or disclose my personal information for the purposes that have been specified as part of this Agreement. I acknowledge that these purposes have been identified to me and they include the purposes listed on this accompanying handout.

 No, I do not give unreserved consent to the use of my personal information for the purposes listed on this accompanying brochure, specifically the listed purpose(s):

__________________________________________________________________________________________________________________________________________________________________

Name (please print)________________________    E-Mail Address ___________________

 

Address ________________________________      Signature ________________________

 

 

Date _________________________ Telephone Number ___________________________   

 

Preferred method of contact:                     Telephone  Direct Mail   E-mail