Kenora Association For Community Living
Board - Executive Relationship Policies
June 15 2000
Appointment of a chief executive officer
The board appoints an Executive Director and delegates authority and responsibility to operate departments and programs within the parameters of the board's policies. (October 1986)
Definition of Executive Director's responsibilities
The executive committee will define the executive director's duties in a job description and will review the job description annually with the executive director. (October 1986)
The hiring and direction of paid staff shall be vested in the Executive Director.
The Executive Director shall be responsible for providing and updating guidelines and procedures for filing staff vacancies as they arise. (February 1985)
Expenditure Authorization
The Executive Director shall control the operation of the divisions and programs of the association, authorizing expenditures, operational guidelines and other actions as are necessary to establish or maintain the effective , efficient and qualitative operation of the delivery of service to persons with special needs.
Board staff relationships
The executive director is responsible solely to the total board, not to individual members.
The staff is responsible solely to the executive director, not to the board and not to individual members. The board members shall not criticize the executive director, or staff, outside board meetings except by following board approved procedure.
Board- Executive Director Relations - Criticisms and Concerns policy
| RESPONSIBILITY | ACTION |
| Board Member | A board member having a concern or criticism regarding the conduct or performance of the executive director will report his concerns or criticism to the chairperson of the board or directly with the executive director. If desired, the board member will reduce his concern or criticism to writing. |
| THE PRESIDENT | The president will discuss the concern or criticism with the executive director and refer the matter to the executive committee. |
| EXECUTIVE COMMITTEE | The executive committee will discuss the matter with the executive director and either find the concern or criticism unfounded or make appropriate recommendations to the board. |
Board-Staff Relations - Criticisms and Concerns Procedure
| Responsibility | Action |
| Board Member | A member having a concern or criticism regarding the conduct or performance of a particular staff member will report his concern or criticism to the Executive Director. If desired by the Board member, the concern or criticism will be reduced to writing. |
| Executive Director | The Executive Director will investigate any written concern or conduct relating to the staff person, report his conclusions derived from the investigation and the actions which he has taken, to the Executive Committee. |
| President (Chairperson of the Executive Committee) | The chairperson of the Executive Committee will report the general nature of the written concern or criticism, the actions taken by the Executive Director to the Board, all having due regard to protecting the privacy of the staff person concerned. |
Staff meetings are held to discuss pertinent concerns relating to clients, programs, personnel policies, procedures, operating guidelines, and other day-to-day operational matters, and except as outlined by board approved procedures, it is inappropriate for board members to attend staff meetings.