Kenora Association for Community Living
The Governing Body
June 15 2000
The Governing Body (Hereafter called the Board) sets the tone for the ongoing operation of the programs of the Association by ensuring that it (1) governs itself in a manner which is consistently professional, by setting and maintaining high standards for the total organization to attain; (2) it provides ethical and professional leadership; (3) it is a resource to the programs of the Association; (4) it provides organizational stability through the establishment striving toward of a mission; (5) it is committed to the ongoing accreditation of the Association's Programs and facilities; (6) by conducting ongoing reviews of its bylaws and adhering to their specifications. (October 1986)
Board Composition
The affairs of the Association shall be managed on behalf of the membership by a Board which consists of twelve (12) Directors who shall be elected by the membership; two (2) Directors being persons with special needs served by the Association and, in addition, the immediate past president who shall serve as a Director ex officio of the Association. (Modified by Bylaws)
Members should represent a wide range of interests, talents, professional backgrounds. It is desirable to have at least half of the board having a director intimate relation with the population.
Board members shall be elected for a three-year term. One third of the board shall retire annually. Returning board.
Members who otherwise meet eligibility shall be eligible for reelection.
Board List
There is an up-to-date listing of all members of the board available to any interested individual or community group. (October 1986)
Board Member's Duties
The board is composed of individuals who have volunteered to participate within given roles/parameters as members of the board and, as such they should have clearly defined and written job descriptions to assist them in discharging their duties. (October 1986)
The board itself develops a mechanism whereby semiannual reviews are conducted to ensure that board members' roles and functions are carried out consistent with the organization's mission. (October1986)
Orientation
All Board members are given an orientation to the services provided by the programs of the Association. (October 1986)
Continued Development
New Board members as well as current Board members are, through a continues process, oriented or updated to the types and quality levels of all services provided by the Association (October 1986)
Convening of the board and its committees
The board of directors shall normally meet at least once monthly except that no more than ninety (90) days shall elapse between meetings.
The committees of the board will meet as often as is necessary to complete specific tasks as determined by the board.
Board relationships
All board relationships are encouraged to promote the flow of information to the board in order to enhance the decision-making abilities of the board.
Board members (except where delegated by the board) have no individual authority, rather an influence within the board.
Criteria for standing committees Feb.21/84
Purpose: To present to the board of directors clearly studied alternatives and their implications with a recommendation for required board decision.
The board creates committees.
Committee terms of reference are approved by the board.
A job description for the chairperson of committees is approved by the board.
Annual work plans for committees are approved by the board.
Appointment as a member of a committee is made by the board.
The board may dismiss committee members.
The board may dissolve committees.
The term of standing committees should be from one annual meeting until the next annual meeting.
Committees are created by the board and are responsible to the board and are not intended to interfere with the day to day operation of the association or negate management's role authority or responsibilities.
Program committees should not involve themselves in personnel matters, financial matters or areas of general administration. Their area of concern should be program addition, expansion, enrichment and deletion. There may be some responsibility to monitor overall program quality and this would be at the specific instruction of the board.